The Ultimate Guide to Sending Large Files via Email

As a professional journalist and content writer, I understand the challenges of sending large files via email. Whether you’re working on a project with a team, need to share high-resolution images, or want to send a video presentation, finding the most efficient way to send large files can be a daunting task. In this comprehensive guide, I’ll walk you through the best practices and tools for sending large files via email.

Understanding the Limitations of Email Attachments

Before we dive into the solutions for sending large files, it’s important to understand the limitations of email attachments. Most email providers have a file size limit for attachments, typically around 25MB to 50MB. This means that if your file is larger than the limit, it won’t be delivered successfully. Additionally, sending large files via email can slow down your inbox and the recipient’s inbox, leading to delays in communication.

Use Cloud Storage Services

One of the most popular and efficient ways to send large files is by using cloud storage services such as Google Drive, Dropbox, or Microsoft OneDrive. These services allow you to upload your files to the cloud and share them with recipients via email. By sending a link to the file instead of the actual file itself, you can bypass the attachment size limit and ensure that your files are delivered successfully.

Compressing Files

If you need to send a large file that is just slightly over the attachment size limit, you can try compressing the file to reduce its size. There are many file compression tools available online that can help you shrink the size of your files without compromising their quality. By compressing your files, you can make them easier to send via email and avoid any size restrictions.

Secure File Transfer Services

For sensitive or confidential files, using a secure file transfer service is recommended. These services encrypt your files to ensure that they are securely transferred from sender to recipient. Some popular secure file transfer services include WeTransfer, SendThisFile, and SecureZip. By using these services, you can send large files with peace of mind knowing that your files are protected.

In writing this blog post, I drew upon my own experience of collaborating with remote teams and needing to share large files on a regular basis. I understand the frustration of encountering email attachment size limits and the importance of finding efficient solutions for sending large files. I hope that this guide has provided you with valuable insights and tools to make your file-sharing experience smoother and more efficient.


Sending large files via email doesn’t have to be a hassle. By using cloud storage services, compressing files, and utilizing secure file transfer services, you can easily send large files to your colleagues, clients, or friends. I encourage you to try out these methods and see which one works best for your needs. Have you encountered any challenges when sending large files via email? Share your experiences in the comments below!

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