A Step-by-Step Guide to Creating a Shared Google Calendar


Google Calendar is a powerful tool for organizing your schedule, and sharing your calendar with others can help streamline collaboration and communication. In this step-by-step guide, we will walk you through the process of creating a shared Google Calendar.

Setting Up Your Google Calendar

To begin, make sure you are signed in to your Google account. If you don’t have one, you can easily create one for free. Once you are signed in, navigate to Google Calendar by visiting calendar.google.com.

Click on the “+” sign next to “Add a coworker’s calendar” on the left sidebar. Enter the email address of the person you want to share your calendar with and click “Add.”

Customizing Your Shared Calendar

Once you have added the person to share your calendar with, you can customize their access by clicking on the drop-down menu next to their email address. You can choose to give them “Make changes and manage sharing” access, “Make changes to events” access, or “See all event details” access.

You can also color-code your shared calendar for easy identification. Click on the three dots next to the shared calendar’s name and select “Settings and sharing.” From there, you can choose a custom color for the shared calendar.

Managing Events on Your Shared Calendar

To add an event to your shared calendar, simply click on the desired date and time slot and enter the event details. You can choose to make the event visible to the person you are sharing the calendar with or keep it private.

If you want to edit or delete an event, click on the event on your calendar and select the appropriate action from the drop-down menu. Any changes you make will be reflected in real-time on the shared calendar.


Creating a shared Google Calendar is a great way to stay organized and collaborate with others. By following this step-by-step guide, you can easily set up and customize your shared calendar to suit your needs.

If you have any questions or tips for creating a shared Google Calendar, feel free to leave a comment below!

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